Effective Date: March 2026
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Eagle Club Systems (“ECS”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your information. This Privacy Policy describes how we collect, use, and safeguard information when you use our software platform and integrations.
Information We Collect
When using Eagle Club Systems, we may collect the following information:
Account Information
Name
Email address
Business name
Contact information
Operational Data
Tee sheet reservations
POS transactions
Membership information
Customer activity within the platform
Financial Data (QuickBooks Integration)
When a user connects Eagle Club Systems with QuickBooks Online, ECS may access limited accounting data necessary to synchronize financial records. This may include:
Invoice data
Payment records
Customer records
Chart of accounts references
Sales transaction summaries
ECS does not store full financial account credentials or banking passwords.
How We Use Information
We use collected data to:
Provide golf course management services
Process reservations and transactions
Sync financial data with accounting systems
Improve system performance
Provide technical support
Maintain security and fraud prevention
Data Sharing
ECS does not sell or rent user data.
Information may be shared only when necessary to:
Operate integrations (such as accounting software)
Process payments through approved payment processors
Comply with legal obligations
Protect system security
Data Security
Eagle Club Systems uses commercially reasonable security practices including:
Encrypted API communication
Secure authentication protocols
Limited internal access controls
However, no system can guarantee absolute security.
Data Retention
We retain operational and transaction data as long as required to provide services, comply with accounting requirements, or maintain system integrity.
Users may request deletion of their data by contacting:
support@eagleclubsystems.com
Third-Party Services
Our platform may integrate with third-party services including accounting systems and payment processors. Those services maintain their own privacy policies.
Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted on this page.
Contact
Eagle Club Systems
204 37th Ave N #101
St. Petersburg, FL 33704
United States
support@eagleclubsystems.com